Visit our Colorado State Extension office for more news, tools and resources.

Close Icon
   
Colorado State University Extension operates in partnership with the El Paso County Community Services Division to provide non-credit programming to local citizens.

4-H Leader Toolbox   arrow

Overview

4-H Volunteer-Leader membership

Photo Courtesy of Montana State University Extension.

4-H volunteer leaders are the heart of the 4-H Program

A volunteer-leader serves in a multitude of roles ranging from the club-level to supervising other volunteer-leaders at the county-, regional- or state-level(s).

4-H volunteer-leader roles include Organizational Club Leader, Project Leader, Activity Leader, Advisory Council Leader, Chaperone, Cloverbud Leader, Council or Committee Member, Event Coordinator, etc.

Please see the El Paso County Policies for Success for instructions and requirements for becoming a 4-H Volunteer leader. Club leaders and the CSU Extension Office can guide you through this process. We’re happy to have you!

El Paso County 4-H
Charity Cagle 4-H Leadership Extension Agent
Charity.Cagle@colostate.edu
Emily Tobler 4-H Livestock Extension Agent
Emily.Tobler@colostate.edu
Karla Wiesner 4-H Program Assistant
Karla.Wiesner@colostate.edu
CSU Extension, El Paso County
17 N Spruce St, 2nd Floor
Colorado Springs, CO 80905
719.520.7698

Enrollment

Club Leader Responsibilities

Organizational Club Leaders are responsible for submitting the following enrollment materials to the El Paso County Extension Office once 4-H members have self-enrolled. Club enrollments must be submitted together at one time.

  • Enrollment fees will be accepted between January 2 – 15 2020 by appointment only. Call or email to schedule your appointment: 719-520-7698 or Karla.Wiesner@colostate.edu
  • All clubs will need to submit a completed 4-H Confirmation Form with their check. This is a fill-able form in which Organizational Club Leaders track what needs to be submitted by each enrolled 4-H member and volunteer-leader.
  • All animal forms for members enrolling in animal projects must be included with the enrollment check or I will not be able to accept the payment. 
  • Returning members must register by 12/20/20 to avoid a late fee. The late fee is $25.00 per family. 

For enrollment deadlines, details and policies please refer to the El Paso County Policies for Success

NOTE: If you would like to sign required forms electronically they must be downloaded and opened in Adobe


Event Planning

Decision Making Guide

Event Policies

  • 4-H volunteer-leaders should NOT sign contracts for any engagement, including the use of facilities. If a volunteer-leader needs to have a contract signed, the El Paso County Extension Office must be contacted. Please allow at least 3 weeks for this process.
  • Additional Insurance: Special event or activity (tours, day trips, travelling outside of the state, one-day camps, events which are open to the children outside of 4-H, etc.) insurance is also available on a per-day basis. Please fill out the special event insurance form online. Volunteer-leaders are responsible for completing insurance forms and paying necessary fees.

Other Forms

NOTE: If you would like to sign required forms electronically they must be downloaded and opened in Adobe

  • Informed Consent Form This form needs to be filled out for any non-4-H youth attending a 4-H event or activity. Parent/Guardian permission to participate in attained via parent signature.
  • Informed Consent Form – Outdoor Activities  This form needs to be filled out for any youth, 4-H members and non-4-H members, is participating in an outdoor activity such as rafting, hiking, or camping under the 4-H program umbrella.
  • 4-H Youth Development Incident Report-It is recommended that you always have this form on hand in case of emergency
  • Equipment Supply Request Form: the CSU Extension, El Paso County Office has supplies that you can rent. Complete and return this email to Karla.Wiesner@colostate.edu at least a week before your event and we will try to have everything ready

Record Books

Record Books

Policies

  • Club organizational leaders are responsible for collecting  and ensuring the following record books are graded by the deadline set by the El Paso CSU Extension office:
    • Animal record books
    • General/Family and Consumer Science/Shooting sports record books that were not submitted for grading at El Paso County Fair
  • Organizational leaders can delegate the grading of the record books to project leaders or other knowledgeable 4-H Volunteers
  • The official rubrics and score sheet should be used when grading E-Records. If a record book is graded using the wrong rubric or does not follow outlined policies than it will not move onto further outside grading.
  • If a 4-H member turns in an unsatisfactory E-Record, they should be given one week to revise the E-Record to reach a score of 70% or higher. If E-Record revisions are required and completed, the 4-H member will not be eligible for end-of-year E-Record awards, but the satisfactory revisions will meet the completion requirement.

Please refer to the El Paso County Policies for Success for additional details regarding requirements for animal and General Project record books

Rubrics/ Score Sheets

E-Record Book Templates

Officer Books

Club Chartering

2020-2021 Chartering

Chartering documents are now available below and will be due to the CSU Extension Office by Monday, August 31, 2020.

All questions and documents should be emailed to the entire 4-H staff to ensure you receive a response or confirmation as soon as possible: Charity.Cagle@colostate.edu, Emily.Tobler@colostate.edu & Karla.Wiesner@colostate.edu.

  • New Clubs: The new club charter process begins after October 1st, 2020, if you are interested in starting a new 4-H Club for the 2020-2021 year please watch the information video playlist above and contact  Karla Wiesner, 4-H Program Assistant,  at Karla.Wiesner@colostate.edu.

El Paso County 4-H
Charity Cagle 4-H Leadership Extension Agent
Charity.Cagle@colostate.edu
Emily Tobler 4-H Livestock Extension Agent
Emily.Tobler@colostate.edu
Karla Wiesner 4-H Program Assistant
Karla.Wiesner@colostate.edu
CSU Extension, El Paso County
17 N Spruce St, 2nd Floor
Colorado Springs, CO 80905
719.520.7698

Resources

Resources

El Paso County Policies for Success

NOTE: If you would like to sign required forms electronically they must be downloaded and opened in Adobe

Club Resources

Enrollment Confirmation Form

4-H Use of Funds

Financial Accountability

Excess Funds and 5 Year Plan

Informed Consent Form This form needs to be filled out for any non-4-H youth attending a 4-H event or activity. Parent/Guardian permission to participate in attained via parent signature.

Informed Consent Form – Outdoor Activities  This form needs to be filled out for any youth, 4-H members and non-4-H members, is participating in an outdoor activity such as rafting, hiking, or camping under the 4-H program umbrella.

4-H Youth Development Incident Report-It is recommended that you always have this form on hand in case of emergency

Additional Insurance: Special event or activity (tours, day trips, travelling outside of the state, one-day camps, events which are open to the children outside of 4-H, etc.) insurance is also available on a per-day basis. Please fill out the special event insurance form online.

Colorado 4-H Video Guidelines

Zoom Instructional Sheet

Project Resources

NOTE: If you would like to sign required forms electronically they must be downloaded and opened in Adobe

Animal Project Resources

El Paso County 4-H
Charity Cagle 4-H Leadership Extension Agent
Charity.Cagle@colostate.edu
Emily Tobler 4-H Livestock Extension Agent
Emily.Tobler@colostate.edu
Karla Wiesner 4-H Program Assistant
Karla.Wiesner@colostate.edu
CSU Extension, El Paso County
17 N Spruce St, 2nd Floor
Colorado Springs, CO 80905
719.520.7698

Keeping ahead of COVID-19

This rapidly evolving coronavirus (COVID-19) has imposed an unsettling, fluid situation upon our community and its businesses. While the team here still aims to maintain a “business as usual” approach, we are making a number of significant changes to our operations to account for a situation that is far from normal.